Freedom of Information

Guide to information available through the Model Publication Scheme 2015

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost.

Scotland Europa has adopted the Model Publication Scheme 2015 produced by the Scottish Information Commissioner. This scheme has the Commissioner’s approval until 31 May 2019.

You can see this scheme on the Commissioner’s website at www.itspublicknowledge.info/PublicationSchemeGuidance or by contacting us at the address below.

The purpose of this Guide to Information is to:

  • allow you to see what information is available (and what is not available) in relation to each class
  • state what charges may be applied
  • explain how you can find the information easily
  • provide contact details for enquiries and to get help with accessing the information
  • explain how to request information we hold that has not been published

Availability and formats

The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

Where Scotland Europa holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:

  • it is copied or reproduced accurately
  • it is not used in a misleading context, and
  • the source of the material is identified

Where Scotland Europa does not hold the copyright in information we publish, we will make this clear.

Charges

This section explains when we may make a charge for our publications and how any charge will be calculated.

There is no charge to view information on our website or at our premises.

We may charge for providing information to you e.g., photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.

Our photocopying charge per sheet of paper is shown in the table below:

Size of paper Pence per single sided copy (black and white) Pence per single sided copy (colour)
A4 20 50

Information provided on CD-Rom will be charged at 50p per computer disc.

We will recharge any postage costs at the rate we paid to send the information to you.

When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run.

We do not pass on any other costs to you in relation to our published information.

This charging schedule does not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a ‘market value’ which may include the cost of production.

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Rickard Eksten
Scotland Europa
Scotland House
Rond‐Point Schuman 6
1040 Brussels
Belgium
T +32 (0) 2 282 83 13
rickard.eksten@scotent.co.uk

We will also be pleased to advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of this publication scheme.

The classes of information that we publish

We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you are welcome to make a request to us for that information.

CLASS 1: ABOUT SCOTLAND EUROPA
Class description:Information about Scotland Europa, who we are, where to find us, how to contact us, how we are managed and our external relations

 

The information we publish under this class How to access it
Our Enabling Legislation
The Enterprise and New Towns (Scotland) Act 1990, which created Scottish Enterprise http://www.legislation.gov.uk/ukpga/1990/35/contents
About us
About the organisation http://www.scotlandeuropa.com/about/
Our board (membership, registers of interest) and management team Hard copy or email on request
Our member organisations http://www.scotlandeuropa.com/about/members/
About Scotland House in Brussels http://www.scotlandeuropa.com/about/scotlandhouse/
Our staff http://www.scotlandeuropa.com/about/our-team/
Work for us – Employment opportunities http://www.scotlandeuropa.com/about/work-with-us
Contact us http://www.scotlandeuropa.com/about/contact/
External relations/Working with others
Our key partners http://www.scotlandeuropa.com/about/partners/
Our events http://www.scotlandeuropa.com/events/

 

CLASS 2: HOW SCOTLAND EUROPA DELIVERS OUR FUNCTIONS AND SERVICES
Class description:Information about our work, our strategy and policies for delivering functions and services and information for our service users.

 

The information we publish under this class How to access it
What we do  
Our publications http://www.scotlandeuropa.com/category/publication/
Information about Scotland House Conference Centre http://www.scotlandhouse.eu/
Policies and procedures  
Our publication scheme http://www.scotlandeuropa.com/freedom-of-information/
Accessibility http://www.scotlandeuropa.com/accessibility/
Privacy policy http://www.scotlandeuropa.com/privacy-policy/
Cookie policy http://www.scotlandeuropa.com/cookie-policy/

 

CLASS 3: HOW SCOTLAND EUROPA TAKES DECISIONS AND WHAT IT HAS DECIDED
Class description:Information about the decisions we take, how we make decisions and how we involve others

 

The information we publish under this class How to access it
Scottish Enterprise is increasingly adopting standard ways of working. In line with this development, Scotland Europa follows a number of standard policies and procedures. Details of the policies and procedures which apply across Scottish Enterprise can be found in the Scottish Enterprise publication scheme.Staff working at Scotland Europa Limited are employees of Scottish Enterprise or direct employees of Scotland Europa Ltd. https://www.scottish-enterprise.com/about-us/transparency/freedom-of-information

 

CLASS 4: WHAT SCOTLAND EUROPA SPENDS AND HOW IT SPENDS IT
Class description:Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent.

 

The information we publish under this class How to access it
Audited annual accounts Hard copy or email on request
Annual report of achievements Hard copy or email on request

 

CLASS 5: HOW SCOTLAND EUROPA MANAGES ITS HUMAN, PHYSICAL AND INFORMATION RESOURCES
Class description:Information about how we manage the human, physical and information resources Scotland Europa

 

The information we publish under this class How to access it
Scottish Enterprise is increasingly adopting standard ways of working. In line with this development, Scotland Europa follows a number of standard policies and procedures. Details of the policies and procedures which apply across Scottish Enterprise can be found in the Scottish Enterprise publication scheme.Staff working at Scotland Europa Limited are employees of Scottish Enterprise or direct employees of Scotland Europa Ltd. https://www.scottish-enterprise.com/about-us/transparency/freedom-of-information

 

CLASS 6: HOW SCOTLAND EUROPA PROCURES GOODS AND SERVICES FROM EXTERNAL PROVIDERS
Class description:Information about how we procure goods and services, and our contracts with external providers

 

The information we publish under this class How to access it
Scottish Enterprise is increasingly adopting standard ways of working. In line with this development, Scotland Europa follows a number of standard policies and procedures. Details of the policies and procedures which apply across Scottish Enterprise can be found in the Scottish Enterprise publication scheme. https://www.scottish-enterprise.com/about-us/transparency/freedom-of-information

 

CLASS 7: HOW SCOTLAND EUROPA IS PERFORMING
Class description:Information about how Scotland Europa performs as an organisation, and how well it delivers its functions and services

 

The information we publish under this class How to access it
Audited annual accounts Hard copy or email on request
Annual report of achievements Hard copy or email on request

 

CLASS 8: OUR COMMERCIAL PUBLICATIONS
Class description:Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.

 

The information we publish under this class How to access it
Scotland Europa does not hold or publish information under this class.